【Municipal Administrator】How to use the Municipality Shared Folder

Municipal Shared Folders are "Material boxes" that can be shared across all schools within a municipality.

They can be used for distributing materials across the entire municipality or for sharing documents across schools.

Private schools using LoiLoNote School can also utilize them as shared folders for group schools.

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If the Municipal Shared Folders are not enabled, setup is required. Please contact us.

Contents

Setting Write Permissions & Active Range for Municipal Shared Folders

Only "municipal administrators" can set the active range and write permissions for municipal folders.

Set the active range of the municipal shared folder and the permissions for teachers who can write to it.

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Select "School Management."

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Select "(Municipal Name) Shared Folder."

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Setting the Active Range for Municipal Shared Folders

Municipal Shared Folders allow you to set the shared range for teachers and students.

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If both teachers and students are to use the Municipal Shared Folder

Please check both options.

By default, both options are checked.

If only teachers are to use the Municipal Shared Folder

Check only "Enable (Municipal Name) Teachers Only Shared Folder."

Setting Write Permissions

Add teachers who have write permission to the Municipal Shared Folder.

To allow teachers to write to the "Municipal Shared Folder," permission settings by the municipal administrator are necessary.

Select "Add Teachers Who Can Write."

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Select "Settings" for the school to which the teacher to be added belongs.

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Check the teachers to enable for writing and select the "Update" button to complete.

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Uploading Documents to Municipal Shared Folders

Teachers granted write permissions to the "Municipal Shared Folder" can upload documents.

You can upload documents by bringing them into the Municipal Shared Folder.

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Example of Utilization of Municipal Shared Folder

Some Municipals have established "LoiLoNote Municipal Shared Folder Utilization Rules," operating as follows.

Setting clear rules for safe and effective operation and informing all teaching staff is the key.

In the "Teachers Only" Municipal Shared Folder, teachers from each school upload LoiLoNote cards to share ideas!

Cards used for teaching, learning, and class activities are uploaded

Ensuring no personal information is included and copyright issues are cleared before sharing

After setting sufficient rules, "Municipal Shared Folder Write Permissions" are granted to all teaching staff in the district

To make it easy for teaching staff to search through shared cards, a clear folder hierarchy is set

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