Attendance Card

What is an Attendance Card?

Attendance Card is a tool in LoiLoNote School that allows you to keep track of your students’ attendance.

Students / guardians can create an Attendance Card to communicate attendance, reason of absence, and the student’s health to their instructor.

Submitted Attendance Cards are automatically recorded on the Attendance Data.

You can extract monthly Attendance Data by exporting them in CSV format.

https://gyazo.com/4ada77ac80170a63c4efe8a4d7c97e1c

This feature is available on the iOS app (Version 3.8 or later) and the Web app.

The Attendance Card can be pulled out from the Test Card Icon in LoiLoNote School.

Index

Confirming Attendance

https://gyazo.com/525118fee2efbe6ecf6e66257794d517

1. Guardian logs into LoiLoNote School with the student’s account.

2. Guardian fills in and sends the Attendance Card.

3. Instructor confirms the attendance of the student in class in the morning.

4. Instructor edits the Attendance Data.

1. Create a new class dedicated to managing attendance

2. Set up the Attendance Card

Select "Attendance Card" from the Test Card icon.

Edit the relevant sections (e.g. Title, Deadline, Reason of Absence, etc.) and save the changes.

3. "Send" the Attendance Card to your students.

Tips：You only have to create one Attendance Card per class.

Once you create an Attendance Card, you can use it for the class throught the year.

The instructor can check daily attendance from the initial Attendance Card that they created. There is no need to create a new Attendance Card everyday.

Students can communicate daily attendance using the initial Attendance Card that was sent from the instructor.

You can also manage the Attendance Cards in the Materials Box to allow access to all instructors.

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Daily Usages of the Attendance Card

Instructors

１. Check the Attendance Card

View the Attendance Report by tapping 'Open' in the Attendance Card

Reports sent by guadians/students will be displayed as shown below.

https://gyazo.com/d3db9944129adfa3b3c26153d9f8ce72

２. Check the students who are not present in the morning homeroom.

After the designated deadline, the reports for these students are generated automatically.

https://gyazo.com/b0223a15222e9eb60514d7ddf102a556

３. Editing the Attendance Data

Edit the information if there are any discrepancies between the students' status and the Attendance Data.

You can edit the information on the Attendance Data either individually or all at once.

https://gyazo.com/8676280cb98d7fdbd6d13835fca77321

４. View the edit history of the Attendance Data

You can view the daily edit history from the History tab.

By entering edit descriptions in the details section in Step 3, you can view the edit descriptions in list view.

https://gyazo.com/5c1444c67242bb8d955aadf5c7892f22

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【Students / Guardians】

Either the student or the guardian enters the required fields in the report, and submits it before the deadline.

1. Login to LoiLoNote School

If certain situations make it difficult for the students to report their attendance by themselves, guardians can send the Attendance Card for them.

Guardians will also login from the student's LoiLoNote School account.

If you're using the Attendance Card for the first time, you will receive the following Card from your instructor.

https://gyazo.com/fb03f7d4eb7d78adf0da11aeb5e5eb91

2. The Students / Guardian registers the student.（Only for the first time）

When you select 'Answer' on the right side of the Card, you will be taken to the students registration screen (only if it's your first time).

When you select 'Register', you will be taken to the next screen where you fill in your report.

https://gyazo.com/44e7c812708231e3dd04894550bd82f8

3. Answer and submit the Attendance Card

You will be using the same Attendance Card to report your daily attendance.

When you select the "Answer" button on the Attendance Card, you will be taken to the following screen.

Select / Enter the required fields, and select ' Send'.

Even if you send the Card by mistake, the attendance record will be updated once you resend a new one.

https://gyazo.com/ce564c7c6924f571fd1aaaa61ed6ca52

Students / guardians can also view the Send/Edit history of their own Attendance Card from the History tab.

A person icon will be displayed to the left of the entry if it had been edited by the instructor.

https://gyazo.com/4fa9edf8e01e260693b84c3759981cd2

By putting the Attendance Reports of all the classes in your desktop, you can access the Attendance Reports of each class anytime.

This can improve the efficiency of school nurses having to transfer attendance data manually.

<How to add the other classes' Attendance Cards to your note>

１. Materials Box > Teachers Only Shared Folder > Attendance > Folders > Year > Folder

２. Choose the class.

３. Select "Use".

Using the Attendance Card in Subject Classes

You can use this feature in higher education to manage class rolls in different subjects.

https://gyazo.com/fb03f7d4eb7d78adf0da11aeb5e5eb91

You can keep track of each students' attendance automatically for each period.

If there are mutiple classes in a week at different times, you can set the deadline manually.

Enter the name of the course in the title section for better visuality.