What is an Attendance Card?
Attendance Card is a tool in LoiLoNote School that allows you to keep track of your students’ attendance.
Students / guardians can create an Attendance Card to communicate attendance, reason of absence, and the student’s health to their instructor.
Submitted Attendance Cards are automatically recorded on the Attendance Data.
You can extract monthly Attendance Data by exporting them in CSV format.
※This feature is available on the iOS app (Version 3.8 or later) and the Web app.
※The Attendance Card can be pulled out from the Test Card Icon in LoiLoNote School.
Daily Usages of the Attendance Card 【Instructors】
Daily Usages of the Attendance Card【Students / Guardians】
Sharing the Attendance Record in the Whole School
1. Guardian logs into LoiLoNote School with the student’s account.
2. Guardian fills in and sends the Attendance Card.
3. Instructor confirms the attendance of the student in class in the morning.
4. Instructor edits the Attendance Data.
After the set reception time, the attendance list will not be automatically updated even if the parents contact you.
Attendance Cards submitted after the deadline will have a「
」 mark on them and must be processed manually. (You can choose to either edit them individually or edit them all at once.)
︎ for details
1. Create a new class dedicated to managing attendance
2. Set up the Attendance Card
Select "Attendance Card" from the Test Card icon.
Edit the relevant sections (e.g. Title, Deadline, Reason of Absence, etc.) and save the changes.
3. "Send" the Attendance Card to your students.
Tips：You only have to create one Attendance Card per class.
Once you create an Attendance Card, you can use it for the class throught the year.
The instructor can check daily attendance from the initial Attendance Card that they created. There is no need to create a new Attendance Card everyday.
Students can communicate daily attendance using the initial Attendance Card that was sent from the instructor.
Tips：Use Attendance Cards with the same settings in all classes, and manage the attendance as a whole school.
You can also manage the Attendance Cards in the Materials Box to allow access to all instructors.
Daily Usages of the Attendance Card
１. Check the Attendance Card
View the Attendance Report by tapping 'Open' in the Attendance Card
Reports sent by guadians/students will be displayed as shown below.
２. Check the students who are not present in the morning homeroom.
After the designated deadline, the reports for these students are generated automatically.
Reports submitted after the deadline will not be added to the Attendance Data、and will be displayed with a red
３. Editing the Attendance Data
Edit the information if there are any discrepancies between the students' status and the Attendance Data.
You can edit the information on the Attendance Data either individually or all at once.
When you edit, record the attendance information before and after the edit in the detail column, and you're good to go! Example: Attendance → Leave early (poor body conditioning)
View the edit history of the Attendance Data
You can view the daily edit history from the History tab.
By entering edit descriptions in the details section in Step 3, you can view the edit descriptions in list view.
5. Download the Attendance Book (Attendance Book)
Monthly data can be downloaded.
If you select "Download All", you can download two types of data at once: the attendance record and the temperature check.
※iOS version of the app, only "Attendance Book" and "Temperature Check" will be displayed.
【Students / Guardians】
Either the student or the guardian enters the required fields in the report, and submits it before the deadline.
1. Login to LoiLoNote School
If certain situations make it difficult for the students to report their attendance by themselves, guardians can send the Attendance Card for them.
Guardians will also login from the student's LoiLoNote School account.
If you're using the Attendance Card for the first time, you will receive the following Card from your instructor.
2. The Students / Guardian registers the student.（Only for the first time）
When you select 'Answer' on the right side of the Card, you will be taken to the students registration screen (only if it's your first time).
When you select 'Register', you will be taken to the next screen where you fill in your report.
3. Answer and submit the Attendance Card
You will be using the same Attendance Card to report your daily attendance.
When you select the "Answer" button on the Attendance Card, you will be taken to the following screen.
Select / Enter the required fields, and select ' Send'.
Even if you send the Card by mistake, the attendance record will be updated once you resend a new one.
4. Check the attendance card history.
Students / guardians can also view the Send/Edit history of their own Attendance Card from the History tab.
A person icon will be displayed to the left of the entry if it had been edited by the instructor.
Sharing the Attendance Report in the Whole School
By using the Materials Box, you can share the attendance record of each class with all instructors.
By putting the Attendance Reports of all the classes in your desktop, you can access the Attendance Reports of each class anytime.
<How to add the other classes' Attendance Cards to your note>
１. Materials Box > Teachers Only Shared Folder > Attendance > Folders > Year > Folder
２. Choose the class.
３. Select "Use".
Used to manage class attendance.
You can also use it to manage attendance for each subject (counting the number of hours attended).
If you have multiple classes per week at different times, you may want to set an arbitrary time for reception.
Conduct daily health observations with attendance cards
Daily health observations and temperature records can be easily collected.
Q：How do I change the default settings?
, you can change the settings of the attendance card. Click "Save" to apply your changes.
Q：In what order are the student names displayed?
A：The order is
A to Z
. You can use the triangle mark (△▽) next to "Name" to sort in ascending or descending order.
If you do not register your furigana when you add a user, the order of registration will be based on the order of your attendance card.
Q：How do I show only the absentees? ▶See
A：You can use the
"History" tag > Filter > Attendance > Check absent
to show only absent users.