【School Administrator】How to Register Using Google/Microsoft Accounts (SSO)
You can add users to LoiLoNote School via Google and Microsoft accounts.
Users can log in to LoiLoNote School with their Google or Microsoft account, which is called SSO (Single Sign-On).
Note: Never use SSO to log in on shared devices!
You must set LoiLoNote as "Trusted" in Google Workspace to use the Log in through Google function. Details on how to set this is below.
There are 2 ways to register the accounts:
Note: "Batch Process via Excel" is highly recommended in order to save your time.
Batch Process via Excel
▼Video about how to register users to LoiLoNote School in batch (via student's Google accounts).
https://scrapbox.io/files/649e544c9cf89b001cd698ee.webp
Steps
【Step1】 Open the Admin Console, and then select the "Students" or "Teachers" icon. 【Step2】 Click ↑Batch Process via Excel > Add with Google/Microsoft account
【Step3】 Download the Excel template from the pop-up window.
【Step4】 Open the downloaded Excel file and fill in the Grade, Class, email address, Sort Key, and Name, then save.
Note: It's convenient to download user information from G Suite's admin console in advance.
The "(optional)" fields can be left blank.
【Step5】 Select edited Excel file via Choose File on the pop-up window which appeared in Step 2.
【Step6】 Click Start Import.
【Step7】 Set the Class Term based on if there is a class change, and then click Start Import.
【Step8】 Specify the expected graduation date of the students you're registering, and then click Next.
【Step9】 A confirmation screen will appear. If everything looks fine, click Import.
Note: Any rows with errors will be displayed in red at the top.
If this occurs, go back with the '←' button at the top left of the screen, fix the errors in the Excel file, and re-import it.
【Step10】 Students will be added to the student list, and will be able to log in via SSO.
About the 'Name (optional)' Field
The way to handle E column 'Name (optional)' field depends on the 'User Name Sync' setting in the school/local government admin panel.
If set to 'Sync with Google/Microsoft': The name registered on Google/Microsoft will be used, so this field can be left blank.
If set to 'Use the name registered on LoiLo': Register the user's name as it will appear on the app.
About Names After Registration
Immediately after registration, the name field is set as the e-mail address.
If the 'User Name Sync' setting is set to 'Sync with Google/Microsoft', the name will be overwritten with the name from the linked account once the account owner logs in via 'Log in with Google' or 'Log in with Microsoft'.
Adding Users Individually
▼Video about how to register users to LoiLoNote School individually (via student's Google account).
https://scrapbox.io/files/64a62b9114e6a4001b852465.webp
Steps
【Step1】 From the Admin Console, and then select 'Student' or 'Teacher' icon. 【Step2】 Click + New Student/Teacher > Add with Google/Microsoft account
【Step3】 A pop-up window will appear. Fill in the following and click 'Create'.
【Step4】 When the instruction dialog box indicates 'Created', the process is completed.
【Student Account Registration Window】
https://gyazo.com/85353322f9803260746d2c2227e53b13
Google/Microsoft email address: Specify the email address of the service you want to link
Sort Key: Specify a sort key for easier control
Graduation date: Specify the expected graduation date of the students you're registering
User Class: Select a class to which the students belongs to
【Teacher Account Registration Window】
https://gyazo.com/f7cbc49b828ba9723cd498bc4f05573f
Google/Microsoft email address: Specify the email address of the service you want to link
Full Name: Fill in the name of the teacher
Sort Key: Specify a sort key for easier control
Administrator Privileges: Check the box to give administrative privileges
Google Login Settings
Due to changes in Google Workspace for Education's specifications, it has become necessary to set trust settings for LoiLoNote School within Google Workspace.
By setting LoiLoNote as "Trusted" on Google Workspace, you can continue to use the "Sign in with Google" option from October onwards.
Items to Allow / Give permissions to
Google Workspace administrators, please set the following LoiLoNote School items to "Trusted" via the management screen:
1. Web version of LoiLoNote School:
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2. iOS version of LoiLoNote School:
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3. LoiLoNote School Management Screen:
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4. Web Filter Extension (Common for Chrome & Edge):
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To find out how to apply these access settings, please look at the Google Help link below:
Reference